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A Reader Writes: How can I pull multiple email accounts into Notes?


From the mailbag:

Dear Kevin,

New Lotus Notes user here...I thought that maybe you saw my problem first or have some suggestion.

I would like to have several email databases, one account each, checking email. After understanding that Lotus Notes is not "an email client" in the sense of Outlook as everyone around me seemed to think, I joined the GTD-Eproductivity wave, and since I am very chaotic (which explains my stress, which explains in turn the GTD thing for me) I would like to check email and manage all from one instance.

Problem: for the new mail to appear into each inbox, I must change the location. I installed the Vista widget the check gmail and more or less saved the stuff, but, really, there must be a way of checking different accounts on lotus notes at the same time.

This is the closest thing I have found,


Do you have any ideas? I am up the creek without the paddle.

So you have several email addresses and you'd like to funnel them all into a single Lotus Notes mailbox, without the hassle of switching locations, ids, etc. As with Gmail or Yahoo Mail you probably also would like to have responses to one of those accounts appear to come from that account (as opposed to the parent account). Something like this idea on IdeaJam.

In a corporate setting, you might need to access other "shared" or "team" mail boxes, in which case I highly recommend the DominoTeamMailbox template on OpenNTF. But for purely personal accounts, is there in fact a decent solution out there?


1 - *Receiving* emails from multiple eMail accounts is fully build into the Notes client. A POP3 or IMAP4 account in your address book and eMails start flowing.

The tricky problem is when replying. Notes currently only recognizes one sender (switchable by location). If you don't mind hacking the mail template a little you can make the "principal" field visible and editable. This then would send messages "from Paul Private (send by Paul business)"
Emoticon stw

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